Wearing too many hats? Multiple designs, a rainbow of colors piled on your head… it may make a fashion statement, but the truth is that all those toppers will soon weigh you down.
That means you got to share, my friend. And TRUST others to carry the ball.
We have a buzzword for that.
It’s called DELEGATION.
Don’t choke up on me. It’s a hard fact to swallow, but honestly, you just can’t do it all.
Oh, it’s a nice idea, delegating stuff. In theory.
In practice, you might find yourself feeling stubborn enough to hang on… even when all those hats are causing your boat to sink and taking you with it. Overworked, but unwilling to count on anyone else to help you? Not enough hours in the day, but can’t trust someone else to pick up a project and carry it through to completion? You’re shooting yourself in the foot, baby.
Instead of limping around with hats falling everywhere, why not figure out a plan? Have someone help you out. Decide on what you like to do and then outsource the rest.
Here’s Five Things to Think About
- Best way to start is to keep track of how you spend your time. Not only those things you do that you can invoice for, but the others as well;
- Sort out priorities and determine which tasks could be given to someone else to complete, perhaps with the help of a coach or confidant;
- You need to set up clear routines and systems that are easy to follow;
- Then you’ll have an idea of what kind of skills and expertise your team needs in order to support you effectively. Not just experience, but attitude and a willingness to work with others towards a common purpose;
- Recognize that (assuming you’ve hired the right person), demonstrating a lack of trust in them is actually a sign of disrespect.
Once you have your team in place things should improve. But. If you are still feeling overwhelmed but unable to delegate anything to others, it may mean you’re a micromanager and find it hard to trust others to do things as well as you can.
It’s an understandable viewpoint, but it’s immensely non-productive.
Listen to me. STOP thinking you can do it all.
- allow team members to have ownership of tasks assigned to them
- listen to the ideas of your team members
- have open and honest communication with your team at appropriate times
- support your team so that they can gain the knowledge and skill to work independently
- set up clear guidelines for systems and procedures that can be easily followed – and allow for their evolution
- recognize people for a job well done
- start acting in a role you have delegated
- insist on constant status reports
- focus so much on detail you miss deadlines
- insist that everything must be done your way
- insist on having to approve everything when you are overwhelmed already
- demonstrate a lack of trust by questioning how things were done, or insisting it be redone when it’s acceptable as is
One of the hardest things to do in delegating is to allow for the fact that things WON’T be perfect. You may not communicate effectively. Or, the task may get done but in a completely different way than you would do it. Consider it part of the evolution of your team. Listen! Be open!
With open communication and respect, better ways to do things might appear. Envision good ideas on streamlining or assisting clients more effectively. In order to be able to put vital work in the hands of others you’ll need to communicate effectively, and often. And communication, don’t you know, is a two-way street.
And hey, you know who can back you up on a lot of this stuff, don’t you? Give VRI a call today….
[Please Note: this is the 1st blog post in Part 2 of our 3-part business series, which includes Part 1: Planning a Biz, Part 2: Running a Biz, and Part 3: Dealing with Your Success.]